Logistics Job Vacancy at Life at Best Development Initiative (LABI)

Logistics Job Vacancy at LABI: Photo: ngonurse

Apply for this latest job opportunity at LABI Life at Best Development Initiative

ABOUT LABI (Life at Best Development Initiative)

LABI NGO is a neutral, independent, and impartial organization dedicated to providing extensive protection and support for children, youth, women, and vulnerable individuals affected by armed conflicts.

JOB DETAILS:

the following are job details:

Job Position: Logistic Officer
Job Field: NGO/Non-Profit,
Job Experience: 2-5 years
Job Type: Full Time
Job Location Borno

Job Purpose

Responsible for overseeing the management of drivers and warehouse personnel, vehicle fleet, assets, and warehousing and distribution operations. This ensures effective, transparent, and accountable logistics support for the LABDI program in the designated operational area.

Collaborate with program teams to ensure sufficient logistical considerations are made for program coordination and implementation planning.

Provide technical support and guidance to program teams on logistics aspects of distribution and procurement planning.

Key Areas of Responsibility

Transport & Fleet:

Oversee and monitor the entire vehicle fleet, including daily movement planning and allocation.
Ensure vehicles are maintained and repaired to remain in safe, efficient working condition.
Conduct daily vehicle inspections and adhere to scheduled service and maintenance plans.
Administer and resolve litigations and traffic offenses.
Guarantee all vehicles possess current and lawful documentation.
Manage service agreements related to vehicle upkeep and fueling; monitor fuel consumption and submit monthly reports.
Handle travel requests, maintaining trip schedules and the Staff Movement Board.
Coordinate pick-up and drop-off times with travelers, ensuring drivers are informed of movement plans.
Ensure cost-effective travel arrangements and that travelers are well-informed in advance.
Maintain an updated contact list of preferred service providers, including those for generator services and vehicle maintenance.
Manage data for Purfleet and Fleet Service Charges.
Supervise and support the drivers' team.

Assets Management:

key responsibility for logistics officer is to Maintain up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
key responsibility for logistics officer is to Oversee the issuance and return of assets to/from staff
key responsibility for logistics officer is to Ensure good condition of assets and maintain asset condition reports.
key responsibility for logic officer is to Conduct monthly asset checks and share report with CO assets management focal person
key responsibility for logistics officer is to Conduct annual physical verification of assets as required and share completed physical asset check report to CO as required.
key responsibility for logistics officer is to Ensure timely reporting of asset losses and damages using existing reporting templates.
key responsibility for logistics officer is to Warehouse and Distribution:
key responsibility for logistics officer is to Manage and maintain the physical warehouse.
key responsibility for logistics officer is to Ensure timely monthly spot check, quarterly and bi-annual stock check and reconciliation.
key responsibility for logistics officer is to Ensure all stock and assets purchased are entered
Participate in procurement and distribution planning meetings and provide sufficient logistics input in planning
Support program teams with the distribution of program supplies to beneficiaries in line with LABDI warehousing, inventory management and distribution guidelines.
Ensure adherence to LABDI Warehousing and Inventory Management Manual and Toolkit.
Prepare and share warehouse stock reports with Supply chain manager monthly.

Administration & Reports

Maintain and organize all logistics files accurately and up to date.
Oversee, coordinate, monitor, and guide the performance of drivers, warehouse staff, casual laborers, and other logistics support personnel.
Generate logistics site reports, and vehicle and generator cost performance reports.
Update the Asset Register monthly and send it to the head office.
Update the vehicle cost schedule regularly and produce vehicle performance and cost reports, sending them to the LABDI Head office monthly.
Adhere to all LABDI policies and procedures regarding child protection, code of conduct, fraud prevention, health and safety, equal opportunities, and other relevant guidelines.
Collaborate closely with finance and administration departments to ensure effective operations and a strong team spirit.
Perform any other tasks as required by the line manager.

Administrative & General Skills:

Interested candidate must have a Level of Education – bachelor’s degree in Logistics and Procurement, Supply Chain Management, Economics, Business Administration or related field.
Interested candidate must have a Professional qualification in Logistics and Transport Management an added advantage.
Interested candidate must have a Communication & Interpersonal Skill Level – Excellent
Interested candidate must have a Language Requirements – English – Excellent
Interested candidate must have a Level of IT Expertise Required – Good

Experience Expectations:

Desired Number of Years Prior Experience in a Similar Role – 2
Experience in procurement and logistics with NGO
Experience in a relatively insecure field-based environment.
Qualified women are strongly encouraged to apply.

Note:

LABDI maintains a zero-tolerance policy towards sexual exploitation and abuse (PSEA). Any act of child abuse, including sexual exploitation and abuse, is considered serious misconduct and may result in immediate dismissal.

HOW TO APPLY

Candidate who he/she has an interest for this position should apply via this link by sending Cover letter and CV recruitment@labinigeria.org.ng